SUDLER ATHLETIC CLUB

MEMBERSHIP TERMS AND CONDITIONS

1. ACCEPTANCE OF TERMS

By accessing or using the facilities, services, or programs of Sudler Athletic Club (the "Club," "we," "us," or "our"), you (the "Member," "you," or "your") acknowledge that you have read, understood, and agree to be bound by these Membership Terms and Conditions (the "Agreement"). If you do not agree to these terms, you may not use the Club's facilities or services.

We are committed to providing a safe, inclusive, and welcoming environment for all Members. These terms are designed to ensure a positive experience for everyone and to protect the health, safety, and rights of all Club users.

2. MEMBERSHIP ELIGIBILITY AND REQUIREMENTS

2.1 Membership Qualifications

• All Members must be at least 18 years of age

• Membership is contingent upon payment of all applicable fees and dues.

• Members must complete all required registration forms and provide accurate contact information.

• The Club reserves the right to refuse or terminate membership at its sole discretion.

2.2 Access and Check-In

• A valid digital key must be presented upon each entry to the Club.

• Only current Members and guests with signed waivers and guest passes whose accounts are in good standing may access the Club facilities.

• Members are prohibited from allowing non-members to use their membership credentials or otherwise gain unauthorized access to the Club without a valid guest pass.

• Guest policies, if applicable, are subject to additional fees and advance approval.

2.3 Hours of Operation

• The Club is open daily from 5:00 AM to 10:00 PM unless otherwise posted.

• Hours are subject to change due to holidays, maintenance, or special events. The Club will provide reasonable notice of any changes.

2.4 Member Responsibilities

• Members must keep their contact information, payment details, and emergency contacts current.

• Members are responsible for notifying the Club of any changes to their membership status or personal information within seven (7) days.

• Failure to maintain accurate information may result in service interruption or membership suspension.

3. MEMBERSHIP FEES AND PAYMENT

3.1 Membership Dues

• Monthly membership dues are paid in advance on the same day of each month (the "Billing Date").

• All fees are non-refundable except as otherwise required by law.

• The Club reserves the right to increase membership fees upon thirty (30) days' written notice.

• Additional fees may apply for personal training, classes, special programs, or equipment rental.

3.2 Payment Methods and Late Payments

• Members must maintain a valid payment method on file.

• Failed payments will result in a late fee of $15 and may result in suspension of membership privileges until payment is received.

• A valid credit card must be kept on file and will be charged for monthly membership dues, applicable fees, and any damages to Club property, equipment, or facilities caused by the Member’s negligence, misuse, or violation of Club rules or any damages to Club property, equipment, or facilities caused by any Members’ Guest’s negligence, misuse, or violation of Club rules The amount charged will correspond to the reasonable cost of repair or replacement.

• Accounts unpaid for more than thirty (30) days may be sent to collections and the membership may be terminated.

3.3 Cancellation and Refunds

• Members may cancel their membership at any time by canceling online, through phone, text or email.

• Monthly dues paid in advance are non-refundable. No partial refunds will be issued for unused portions of a membership month.

• Annual or multi-month memberships may have different cancellation terms as specified in the membership agreement.

• Membership freezes may be available for medical reasons or extended travel with appropriate documentation and approval up to 30 days.

4. FACILITY RULES AND CONDUCT

4.1 Equipment Usage and Care.

• All weights, barbells, dumbbells, and accessories must be returned to their designated storage areas immediately after use.

• Throwing, or slamming weights is prohibited and may result in immediate membership termination.

• A spotter is strongly recommended for heavy lifts or exercises where failure could result in injury.

• Members must report any damaged, broken, or malfunctioning equipment to Club staff immediately.

• Personal equipment may only be used with prior written approval from Club management.

• During peak hours, Members are expected to allow others to "work in" between sets and should limit cardio equipment use to thirty (30) minutes when others are waiting.

4.2 Dress Code

• Appropriate athletic attire must be worn at all times. This includes athletic shirts, shorts, pants, or leggings.

• Closed-toe athletic shoes with non-marking soles are required in all workout areas.

• All athletic wear must be clean and in good condition. Excessively worn, torn, or revealing clothing is not permitted.

• The Club reserves the right to determine whether attire is appropriate and may ask Members to change if their clothing violates this policy.

4.3 Conduct and Courtesy

• Members must use headphones or earbuds for all personal audio devices.

• When using the community sound system Members must avoid playing music containing explicit, offensive, or inappropriate language or content.

• Members must respect others' personal space, workout routines, and use of equipment.

• Unsolicited advice, coaching, or training instruction is prohibited unless requested.

• Members must maintain professional and courteous behavior toward all staff, trainers, and other Members.

4.4 Hygiene and Cleanliness

• Members are expected to maintain good personal hygiene while using Club facilities.

5. LOCKERS AND PERSONAL BELONGINGS

5.1 Daily Locker Use

• Day-use lockers are available to all Members at no charge.

• Lockers will automatically unlock after 2 hours to ensure availably for members and as a backup for accidental lockouts.

• All lockers must be emptied daily by closing time. Any items left overnight may be removed and disposed of.

• The Club is not responsible for items stored in locked or unlocked lockers.

5.2 Liability for Personal Property

• The Club is not responsible for lost, stolen, damaged, or misplaced personal belongings, including items stored in lockers.

• Members are strongly encouraged not to bring valuable items to the Club.

• The Club maintains security measures but cannot guarantee the security of personal property.

• Any found items will be held in lost and found for thirty (7) days before being donated or disposed of.

6. CLASSES, PERSONAL TRAINING, AND PROGRAMS

6.1 Class Registration and Attendance

• Advance registration is strongly recommended for all group fitness classes.

• Members must arrive at least ten (5) minutes before class start time to secure their spot.

• Class space is limited and available on a first-come, first-served basis.

• Late arrivals may be denied entry if class has begun or if safety considerations require it.

• Members who arrive more than five (5) minutes late forfeit their reserved spot.

6.2 Cancellation Policy

• Class cancellations must be made at least two (2) hours before the scheduled start time.

• Failure to cancel or no-shows may result in a cancellation fee or loss of class reservation privileges.

• Three (3) no-shows within a thirty (30) day period may result in temporary suspension of class registration privileges.

6.3 Personal Training

• Personal training services are available for an additional fee.

• Members must sign a separate personal training agreement before beginning sessions.

• Personal training cancellations require at least twenty-four (24) hours' notice or the session may be forfeited.

7. SAFETY AND EMERGENCY PROCEDURES

7.1 Member Safety Responsibilities

• Members exercise at their own risk and are responsible for their own safety.

• Members should consult with a physician before beginning any exercise program.

• Members must inform staff of any medical conditions that may affect their ability to exercise safely.

• Members must use equipment properly and according to posted instructions.

7.2 Emergency Procedures

• In the event of an emergency, Members must immediately notify Club staff.

• Members should familiarize themselves with the location of all emergency exits, fire extinguishers, and first aid kits.

• During emergency evacuations, Members must follow staff instructions and exit the building immediately.

• For serious injuries or medical emergencies, call 911 immediately and then notify Club staff.

7.3 Incident Reporting

• All injuries, accidents, or safety concerns must be reported to Club staff immediately.

• An incident report will be completed for all accidents or injuries occurring on Club premises.

8. PROHIBITED ACTIVITIES

The following activities are strictly prohibited on Club premises:

• Smoking, vaping, or use of any tobacco or nicotine products

• Consumption or possession of alcoholic beverages

• Use, possession, or distribution of illegal drugs or controlled substances

• Use of performance-enhancing drugs or substances

• Weapons of any kind, including firearms, knives, or other dangerous items

• Aggressive, threatening, intimidating, or violent behavior toward staff or Members

• Harassment, discrimination, or bullying of any kind

• Theft or vandalism of Club property or Members' belongings

• Solicitation, distribution of promotional materials, or conducting business without authorization

• Inappropriate sexual conduct or unwelcome advances

• Loitering in parking areas, locker rooms, or other non-exercise areas

9. ENFORCEMENT AND DISCIPLINARY ACTIONS

9.1 Violations and Warnings

• Minor violations of Club rules may result in a verbal or written warning.

• Repeated violations may result in escalating disciplinary actions, including membership suspension or termination.

9.2 Membership Suspension

• Serious or repeated violations may result in temporary suspension of membership privileges for a period determined by Club management.

• During suspension, the Member's access to facilities will be revoked, but monthly dues remain payable.

• Suspended Members may request reinstatement in writing, subject to management approval.

9.3 Membership Termination

• The Club reserves the right to immediately terminate any membership without refund for serious misconduct, including but not limited to:

• - Threatening or violent behavior

• - Theft or intentional property damage

• - Harassment, discrimination, or assault

• - Violations of prohibited activities listed in Section 8

• Terminated Members forfeit all membership privileges and fees paid, with no refund.

• Terminated Members may not reapply for membership without written permission from Club management.

10. LIABILITY WAIVER AND ASSUMPTION OF RISK

10.1 Assumption of Risk

By using the Club's facilities, Members acknowledge that participation in physical exercise and fitness activities involves inherent risks, including but not limited to: muscle soreness, strains, sprains, fractures, heart attack, stroke, and in rare cases, death. Members voluntarily assume all risks associated with their use of the Club's facilities, equipment, and programs.

10.2 Release of Liability

To the fullest extent permitted by law, Members agree to release, waive, discharge, and covenant not to sue Sudler Athletic Club, its owners, officers, employees, contractors, trainers, and agents (collectively, the "Released Parties") from any and all liability, claims, demands, actions, or causes of action arising out of or related to any loss, damage, injury, or death that may be sustained by the Member or to any property belonging to the Member, whether caused by the negligence of the Released Parties or otherwise, while participating in activities at the Club or using its facilities and equipment.

10.3 Indemnification

Members agree to indemnify, defend, and hold harmless the Released Parties from any loss, liability, damage, or cost that may arise from the Member's use of Club facilities or participation in Club activities, including but not limited to those arising from the Member's negligence or breach of this Agreement.

10.4 Medical Clearance

Members represent that they are in good physical condition and have no medical conditions that would prevent their participation in physical exercise. Members agree to immediately discontinue exercise and inform Club staff if they experience any pain, discomfort, or other symptoms during exercise. The Club strongly recommends that all Members consult with a physician before beginning any exercise program.

11. PRIVACY AND DATA PROTECTION

11.1 Personal Information

• The Club collects and maintains personal information including name, address, phone number, email, payment information, and emergency contacts.

• This information is used solely for membership administration, billing, emergency contact, and communication of Club updates and promotions.

• Member information will not be sold or shared with third parties except as required by law or necessary to process payments.

11.2 Security Footage

• The Club maintains security cameras throughout the facility for safety and security purposes.

• Footage may be reviewed in the event of incidents, accidents, or suspected policy violations and may be provided to law enforcement if legally required.

12. MODIFICATIONS TO TERMS

The Club reserves the right to modify these Terms and Conditions at any time. Members will be notified of material changes via email or posted notice at least thirty (30) days prior to the effective date. Continued use of Club facilities after changes become effective constitutes acceptance of the modified terms. Members who do not agree to modified terms may cancel their membership in accordance with Section 3.3.

13. SEVERABILITY AND ENTIRE AGREEMENT

If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that the remainder of this Agreement shall otherwise remain in full force and effect. This Agreement, together with any additional terms agreed to at the time of membership enrollment, constitutes the entire agreement between the Member and the Club and supersedes all prior understandings or agreements.

By using Sudler Athletic Club, you acknowledge and agree to abide by these rules.